Faculty of Information Doctoral Students Association

Faculty of Information Doctoral Students Association (DSA)

Student Technology Fund By-Laws

Ratified October 24, 2010

Student Technology Fund Mandate

To directly enhance ICT (information, communication and technology) based learning, research and administrative services for PhD students.

Article I: Supremacy

The By-Laws of the Faculty of Information Doctoral Students Association Student Technology Fund (hereinafter referred to as “By-Laws”) shall be enacted and enforced in accordance with the guidelines set forth in the Student Union Constitution and these By-Laws.

Article II: Duties of Student Tech Fund Representative

Section 1

The Student Technology Fund representative shall be considered “Student Technology Fund Representative.” The Student Technology Fund Representative shall be considered a voting member of the Doctoral Students Association (DSA) (hereinafter referred to as “DSA”).

Section 2

The Student Technology Fund Representative shall assume the responsibility of coordinating the approval and purchase of items or services to be paid for with Student Technology Funds.

The Student Technology Fund Representative is responsible for obtaining an updated statement of student technology funds at the start of each academic year from the Finance and Personnel Officer in charge of maintaining the Student Technology Fund Finances to present publicly at the first DSA meeting of each academic year (the Fall meeting). The Student Technology Fund Representative shall also have the sole responsibility for mandating final purchases to the Finance and Personnel Officer.

Section 3

The Student Technology Fund Representative shall report before DSA twice per academic year, at the Fall and Spring meeting of DSA. The DSA might also, by majority vote, request a report from the Student Technology Fund Representative at any point during the academic year.

Section 4

The Student Technology Fund Representative shall be elected to DSA by popular vote (50% + 1) of PhD students attending the annual elections. The term for the Student Technology Fund Representative will be one calendar year or until the next annual election, whichever occurs first.

Article III: Financing

Section 1

The Student Technology Funds shall be dispensed in accordance with the following guidelines:

1.     All monies spent from the Student Technology Fund must go towards the purchase of items that fulfill the mandate of the Student Technology Fund.

2.     Requests to purchase items must be made in writing to the Student Technology Fund Representative. A request may be for one or more items to be purchased. Members of the DSA must vote on the acceptance of each request.

3.     Student Technology Fund Representative will communicate the request to members of the DSA and allow two weeks (14 days) for discussion. This communication may be in the form of an email or online.

4.     After the period of two weeks (14 days), members of the DSA will be asked to vote on the acceptance of the request. This vote can take place over email or online. The request will be considered accepted if 50% + 1 of students responding to the vote accept the request. If the request is not accepted, it can be presented again at a later DSA meeting.

5.     Any request that exceeds $5,000 must be brought before DSA meeting and voted upon in order to receive approval for purchase. The request will be considered accepted if 50% + 1 of students attending the meeting vote to accept the purchase, provided that quorum is achieved.

6.     A list of all purchases coordinated by the Student Technology Fund Committee must be presented to DSA members during DSA meetings or by email.